Planning Projects

ID #1098

Gantt and Workplan Views

Project management is nothing but the discipline of planning, organizing and managing resources for successful completion of a project. As a project manager, scheduling is one of the critical tools used for completing projects on time. helps you schedule a project from the information you enter. The tasks collectively form a complete project, and if necessary, the resources (the people) needed to complete those tasks. If anything about your project changes after you create your schedule, you can update the tasks or resources and adjusts the schedule for you.

How to Schedule a Project in
For each task, enter its duration, task dependency, and constraints. then calculates the start date and finish date for each task. You can enter resources in your project and assign tasks to them which gives a clear view of resources designated for completing an activity. After you enter resources and task schedules, they are further refined according to resource work, units and working time entered on the calendar. Other elements, such as lead and lag time, task types, resource availability and the driving resource can affect scheduling. Understanding these elements’ effects can help in maintaining and adjusting scheduling needs.

Project Start Date and the Schedule
If you enter a start date for the project, by default, schedules tasks to begin on the project's start date and calculates the project's finish date based on the last task to finish. As you enter more information about tasks, such as task dependencies, durations, and constraints, adjusts the schedule to reflect more accurate dates for tasks.

Deadline Dates in the Schedule
Deadline dates don't usually affect task scheduling. Deadline dates are used to indicate a target date you don't want to miss, without requiring you to set a task constraint that could affect scheduling if predecessor tasks change. A task with a deadline is scheduled just like any other task, but when a task does not meet its deadline, displays a configurable task indicator notifying you that the task missed its deadline.

Manage Planned, Scheduled and Actual dates
After you enter all pertinent project information and are ready to begin the project, you can set a baseline and begin to track actual progress on tasks. When you enter an actual start date or an actual finish date for a task, updates the scheduled dates for that task in the Start and Finish fields. The baseline start and finish dates are not affected by the changes you make to the actual or scheduled dates.

When you update or enter progress on tasks, calculates the difference between a task's baseline start date and scheduled start date and identifies the difference in Start Variance field. The variance is also calculated between the baseline finish date and scheduled finish date, identified in the Finish Variance field. When tasks are completed, the variance is calculated between the baseline start and finish dates and the actual start and finish dates.

If you make changes to the tasks that affect their start or finish dates of those of succeeding tasks, the new dates are updated as the scheduled start and finish dates. Scheduled start and finish dates show the current status of the project according to the changes.
You can also compare baseline, scheduled dates, and actual dates to dates in an interim plan if you want to see incremental progress on your project.


                                     Baseline Comparison


                                   Task Details

Gantt Charts in

Gantt charts are used for planning, scheduling and analyzing complex projects. Gantt charts help you to plan out the tasks that need to be completed within the stipulated time. They give you a basis for scheduling when the particular tasks need to be carried out. They enable you to plan the allocation of resources needed to complete the project and help work out the critical path for a project where you must complete the task within a specific date. Gantt charts enable you to monitor the progress of the project to make sure the project is on track as per schedule. Based on this information you can take remedial action necessary to put the project back on schedule. provides the most commonly used Gantt Chart view.
It lists the tasks in your project while also illustrating the schedule and the relationship between projects using Gantt bars. The Gantt Chart view is available as an alternative to the list view in the workplan.


Gantt Chart view: A predefined view that displays project tasks on the left side of the view and graphical bars corresponding to the tasks durations on the right side of the view.

Tags: gantt, schedule, workplan

Related entries: -

Last update: 2011-06-29 11:18
Author: Naven Kumar
Revision: 1.19

Digg it! Print this record Send FAQ to a friend Show this as PDF file
Propose a translation for Propose a translation for
Please rate this FAQ:

Average rating: 3 out of 5 (4 Votes )

completely useless 1 2 3 4 5 most valuable

You can comment this FAQ

Comment of XdLkeHABCvoSwRys:
haguV5 bodwtkyvqjzx
Added at: 2011-07-29 19:09

Comment of XTNDrxEWSAQFHQ:
What an awesmoe way to explain this-now I know everything!
Added at: 2011-07-27 21:43

Comment of GEuZlnZv:
j6Xe4H cjpcpameilox
Added at: 2011-07-28 09:59

Comment of HrFXkdyYupS:
PxbfRC , [url=]hlmczfzukula[/url], [link=]bpzcmluzfckv[/link],
Added at: 2011-07-29 12:39

Comment of LAxqMkaW:
Good lord, JR. 4 or 5 leads out of 20 (plus a few?) Plus a day a week mucking with the WBS? In aid of what, eltacxy?I have about a dozen / maybe fifteen (depends on what counts as working on the team I'm responsible for these days (depends on what counts as on the team ). On average, I talk with each one of them between once and twice a day. I talk about half as frequently with folks on teams we work closely with test engineers for example.WBS, PERT, Gantt other instruments are wonderful things. (I have a couple of my own that expose some unique things.) In the end, a tracking instrument is just a tracking instrument, and somehow the work has to happen.Didn't everybody notice Management By Wandering Around back when HP was kicking everybody's butt by doing things the HP way? Sheesh. ()
Added at: 2012-05-27 02:06

Comment of SBVwYVfnuVu:
3Mt0RJ dbbqrsfoytdd
Added at: 2012-05-28 01:01

Comment of IMvIZNQOTeKdRv:
dDmN3e , [url=]huxojrrzwzfo[/url], [link=]yexcszjakyrb[/link],
Added at: 2012-05-28 05:14

Comment of RBIAlVJAHmsUNTR:
3Jsnqj qjfcyshrwfqn
Added at: 2012-05-29 09:02

Comment of XXHLkJJFku:
OHNpuR , [url=]sgoklowlfmge[/url], [link=]zgzebydlbtxc[/link],
Added at: 2012-05-29 12:14