Planning Projects

ID #1098

Gantt and Workplan Views

Project management is nothing but the discipline of planning, organizing and managing resources for successful completion of a project. As a project manager, scheduling is one of the critical tools used for completing projects on time. Project.net helps you schedule a project from the information you enter. The tasks collectively form a complete project, and if necessary, the resources (the people) needed to complete those tasks. If anything about your project changes after you create your schedule, you can update the tasks or resources and Project.net adjusts the schedule for you.

How to Schedule a Project in Project.net
For each task, enter its duration, task dependency, and constraints. Project.net then calculates the start date and finish date for each task. You can enter resources in your project and assign tasks to them which gives a clear view of resources designated for completing an activity. After you enter resources and task schedules, they are further refined according to resource work, units and working time entered on the calendar. Other elements, such as lead and lag time, task types, resource availability and the driving resource can affect scheduling. Understanding these elements’ effects can help in maintaining and adjusting scheduling needs.
 

Project Start Date and the Schedule
If you enter a start date for the project, by default, Project.net schedules tasks to begin on the project's start date and calculates the project's finish date based on the last task to finish. As you enter more information about tasks, such as task dependencies, durations, and constraints, Project.net adjusts the schedule to reflect more accurate dates for tasks.

Deadline Dates in the Schedule
Deadline dates don't usually affect task scheduling. Deadline dates are used to indicate a target date you don't want to miss, without requiring you to set a task constraint that could affect scheduling if predecessor tasks change. A task with a deadline is scheduled just like any other task, but when a task does not meet its deadline, Project.net displays a configurable task indicator notifying you that the task missed its deadline.

Manage Planned, Scheduled and Actual dates
After you enter all pertinent project information and are ready to begin the project, you can set a baseline and begin to track actual progress on tasks. When you enter an actual start date or an actual finish date for a task, Project.net updates the scheduled dates for that task in the Start and Finish fields. The baseline start and finish dates are not affected by the changes you make to the actual or scheduled dates.

When you update or enter progress on tasks, Project.net calculates the difference between a task's baseline start date and scheduled start date and identifies the difference in Start Variance field. The variance is also calculated between the baseline finish date and scheduled finish date, identified in the Finish Variance field. When tasks are completed, the variance is calculated between the baseline start and finish dates and the actual start and finish dates.

If you make changes to the tasks that affect their start or finish dates of those of succeeding tasks, the new dates are updated as the scheduled start and finish dates. Scheduled start and finish dates show the current status of the project according to the changes.
You can also compare baseline, scheduled dates, and actual dates to dates in an interim plan if you want to see incremental progress on your project.

7.1  

                                     Baseline Comparison


  7.2

                                   Task Details


Gantt Charts in Project.net

Gantt charts are used for planning, scheduling and analyzing complex projects. Gantt charts help you to plan out the tasks that need to be completed within the stipulated time. They give you a basis for scheduling when the particular tasks need to be carried out. They enable you to plan the allocation of resources needed to complete the project and help work out the critical path for a project where you must complete the task within a specific date. Gantt charts enable you to monitor the progress of the project to make sure the project is on track as per schedule. Based on this information you can take remedial action necessary to put the project back on schedule.


Project.net provides the most commonly used Gantt Chart view.
It lists the tasks in your project while also illustrating the schedule and the relationship between projects using Gantt bars. The Gantt Chart view is available as an alternative to the list view in the Project.net workplan.


7.3

Gantt Chart view: A predefined view that displays project tasks on the left side of the view and graphical bars corresponding to the tasks durations on the right side of the view.

Tags: gantt, schedule, workplan

Related entries: -

Last update: 2011-06-29 11:18
Author: Naven Kumar
Revision: 1.19

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